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Instructions For Merchant Processing Application

A Merchant Processing Application is required to be accurately and completely filled out and its contents attested to by a responsible individual for each entity (or subsidiary/affiliate) for every entity that receives Salucro’s payment processing services (referred to as the “merchant”). See the MPA Client Info Sheet for more information about these obligations.

Please note, if your organization has more than one legal entity, one Application must be completed for each separate legal entity within a client organization that will receive Salucro processing services. Accurate details regarding the merchant are essential for creating the processing account and compliance with legal obligations.


Section 1: Company Profile

1. Legal Entity Name: Legal name of the merchant as it appears in filings with the state, e.g., the certificate of incorporation or formation).

2. DBA Name: Doing Business As (if applicable).

3. Business Tax Identification Number (TIN/EIN): Business tax identification number as filed with the IRS. Please enter no more than 9 digits and do not include any dashes.

4. Registered Physical Business Office: Physical address where the merchant operates.

5. Ownership Type: As registered with the state of formation:

  • Private Corporation - an entity registered as a corporation, owned privately and not publicly traded.
  • Public Corporation (Inc., Co., Corp) - an entity registered as a corporation, owned by shareholders.
  • Limited Liability Company (LLC, PLLC, etc.) - a private company structure that is owned by members.
  • Partnership (LP, etc.) - a legal association between two or more entities referred to as partners.
  • Government Agency - any agency or entity of the federal, state, or local government.
  • Sole Proprietorship - an unincorporated entity that has a single owner.
  • Non-Profit - the merchant has been granted tax-exempt status (e.g., 501(c)(3)) by the Internal Revenue Service (IRS) because it furthers a social cause and provides a public benefit. Nonprofits can be set up as a corporation, a limited liability company, or a partnership.
    • If Non-Profit is selected, please email documentation of status, for example, a state certification, IRS exemption certificate to: Compliance@Salucro.com.

6. What Merchant Category Code (MCC) Best Describes the Merchant’s Business: The four-digit number that classifies the type of services the merchant offers.

7. Business Phone Number: General phone number utilized for the merchant’s business operations.

8. Business Email Address: General email address utilized for the merchant’s business operations.

9. Business Website: Business website address/URL. Please include “http(s)://” in your response.

10. Date of Incorporation: The date the merchant was approved to do business in its state of formation.

11. State of Incorporation: The state of formation where the merchant was approved to do business.

12. Billing Contact Name: Best contact individual affiliated with the merchant for billing specific items.

13. Billing Contact Address: Business address of the billing contact identified above.

14. Billing Contact Phone Number: Business phone number of the billing contact identified above.

15. Billing Contact Email Address: Business email address of the billing contact identified above.


Section 2: Owner Information and Control Individual

1. Beneficial Ownership: Do any individuals hold 25% or more ownership interest in the merchant (directly or indirectly). If yes, toggle to indicate “yes” and fill out required owner information to follow.

  1. Control Individual: If choosing “yes” to the beneficial ownership question, the merchant will be prompted to identify if this individual is the control individual. If this individual is not the control individual, provide the control individual below.

2. Beneficial Ownership #2: After completing the required information for beneficial owner #1, the merchant must indicate whether there are other owners with 25% or more ownership. If yes, toggle to indicate “yes” and fill out required owner #2 information to follow.

3. Additional Beneficial Owners: For subsequent beneficial owners (up to 4 total), please continue to follow the steps above to ensure all owners are listed as required.

4. No Beneficial Owners: If there are no individuals with direct or indirect ownership, toggle the next option to “Yes” to provide an individual with significant responsibility to control, manage or direct the merchant. If none of the 25%+ owners have been designated as the Control Individual, then also select "Yes" to identify a single individual with significant responsibility to control, manage, or direct the Merchant.

Beneficial Ownership Guidance
  • Salucro must receive information relating to each Beneficial Owner of a merchant up to four total. A Beneficial Owner is an individual person (not a company) who owns at least 25% of the merchant, directly or indirectly. The Control Individual may also be a Beneficial Owner.
  • Only Exceptions: Only entities classified as one of the following types are not required to complete the beneficial owner section: nonprofit or charitable entities, sole proprietorships, trusts, publicly traded entities, or governmental agencies. These entities must still provide a Principal Individual. Please complete the “Primary Contact” fields in the application, specific to the Principal Individual, if this exception applies to your entity.
  • Direct or Indirect Owner:
    • “Direct Owner” means where the Beneficial Owner holds direct ownership in the merchant.
    • “Indirect Owner” means where the Beneficial Owner holds ownership in one or more intermediate entities and not in the merchant directly.
  • Example: ABC Company has engaged Salucro for payment processing:
    • John Doe owns 25% of ABC Company. John Doe is a beneficial owner, having met the threshold, and his information must be provided.
    • Mary Doe owns 50% of Doe, LLC, which owns 20% of ABC Company. Mary Doe is an indirect owner of ABC Company with a threshold of 10% ownership (20% x 50% = 10%). Mary Doe is not a beneficial owner of ABC Company because she does not exceed the 25% ownership threshold. Her information is not required to be provided.
    • Jane Doe owns 90% of Jane Co., which owns 100% of Doe Inc., which owns 40% of ABC Company. Jane Doe is an indirect owner of ABC Company with a threshold of 36% ownership (90% x 100% x 40% = 36%) and must provide her information having met the 25% ownership threshold.
Control Individual Guidance:
  • The Control Individual is an individual with significant responsibility to control, manage or direct the merchant. Examples of titles of a Control Individual include CEO, CFO, COO, Managing Member, General Partner, President, Vice President, Treasurer, or any other individual who regularly performs similar functions. Every merchant must identify a Principal or Control Individual.

Section 3: Banking Information

  • Bank Account Demand Deposit Account Type: Indicate whether the account listed is a checking or savings account.

  • Bank Account ACH Type: Indicate whether the account listed is a private or business account.

  • Routing Number: Enter the routing number associated with the bank account listed.

  • Confirm Routing Number: Re-Enter the routing number associated with the bank account listed.

  • Account Number: Enter the Account number associated with the bank account listed.

  • Confirm Account Number: Re-Enter the Account number associated with the bank account listed.


Section 4: Processing Information

  • Average Ticket (USD): Merchant’s average payment amount per patient.

  • Monthly Volume (USD): Merchant’s average monthly credit card processing amount.


Section 5: Attestation

  • The individual completing the application on behalf of the merchant is attesting that all information submitted in the Merchant Processing Application is complete and accurate. Further, this individual represents and warrants that the individual has requisite power and authority to submit this application on behalf of the merchant and initiate merchant processing services.